Agenda for Children launched in 2017 The Early Childhood Institute (ECI) to transform early childhood care and education in the greater New Orleans region and across Louisiana through direct service programs, research, education, outreach, and public policy advocacy. The long-term goal of the ECI is to be a leading center where practitioners, community members, and policy makers collaborate to advance a unified approach that can improve the lives of young children and their families as well as the early childhood systems that support them.

The ECI provides professional development opportunities for early childhood educators and administrators working in public and private early care and education programs and schools enrolling children from birth to eight years of age. The ECI’s professional development work encompasses all of our current early childhood programs and initiatives, which include: Child Care Resource & Referral Services (CCR&R), a Child Development Associate (CDA) program, the Preschool Expansion Grant (PEG) project, the Teachstone MMCI Coaching project, On-Demand Services for Early Learning Centers (fee for service work), and School-Based Early Childhood Education Services (fee for service work).

Additionally, one of ECI’s primary partners is the New Orleans Early Education Network (NOEEN), which is a collaborative network comprised of 150 early childhood education partners. NOEEN’s mission is to ensure an excellent start for every child in New Orleans by strengthening the early childhood sector. The ECI contracts with NOEEN to support its Lead Agency network responsibilities and to support its implementation of the New Orleans City Seats Project.

Position Summary: The Administrative Coordinator will be the primary administrative support person for the Early Childhood Institute (ECI) as it expands to meet the growing demand for early childhood services in southeast Louisiana.

Responsibilities:

Support the Early Childhood Institute (ECI) by providing administrative, logistical, and clerical support for all ECI programs, partnerships, events and activities, including:

  • Organizing and providing support for staff meetings and other meetings, including taking and distributing notes, making supplies and material available and providing snacks, lunch, etc.;
  • Ensuring that all programs meet internal and/or external quality control standards;
  • Keeping all ECI information current in print and on the website and providing support for ECI publications;
  • Creating and implementing internal and external communication protocols;
  • Provide communication support to program staff;
  • Providing data collection, data input/organization, and data analysis support;
  • Tracking all program surveys and other assessments
  • Keeping track of program activities, deliverables and deadlines;
  • Preparing the monthly Measurement of Success report to the Louisiana Department of Education, documenting the Childcare Resource & Referral activities (coaching, training, and parent referrals) that we deliver in southeast Louisiana;
  • Assisting with monthly, quarterly, and annual program reporting for other funding sources;
  • Assisting with the daily delivery of programmatic services.

In addition to providing general administrative support for the ECI, the Administrator Coordinator will provide the following support for programs and services contracted by the New Orleans Early Education Network:

  • Organize and support conducting Fall (pre) and Spring (post) Teachstone CLASS observations in all Orleans Parish publicly funded early learning classrooms;
  • Organize and support the coordination of state funding for early childhood seats (Coordinated Funding process);
  • Support coordination of the MMCI (Making the Most of Classroom Interactions) Coaching Project;
  • Support coordination of the NOLA/NOEEN City Seats Project.


The Administrative Coordinator will also provide support for other early childhood projects and initiatives as they become available.


Competencies:

  • Experience in project and database administration;
  • Proficient in Microsoft Office programs and adept use of technology and data tracking systems;
  • Strong communication skills;
  • Must have a highly adaptable working style to accommodate unanticipated changes due to scheduling, weather, personnel, etc.

Position Type/Expected Hours of Work

This is a full time position. Hours of work and days are Monday through Friday 8:30 am to 5 pm. Evening and weekend work may be required as job duties demand.